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Student Entertainment Budget

The Office of Undergraduate Studies funds Student Entertainment Budget that can provide each faculty with up to a maximum of CNY 500 per academic year for coffee, meals, or snacks for students. The amount of funding available will be pro-rated for faculty who are not teaching the entire academic year (CNY 125 per session or CNY 250 per semester). The funding may be used to provide food to accompany an organized class activity (as described above), but the student entertainment budget is not restricted to activities with an academic purpose. Funds may be used to provide snacks during a class break, doughnuts during an early-morning class, class discussion at a coffee shop or over a meal to foster student-instructor interactions, an end-of-term pizza party, snacks to accompany a film screening, etc. 

Guidelines

  1. This funding does not need to be part of a specific class activity with an academic purpose, but it should be used in conjunction with one or more specific courses. It is distinct from the funding the advising office provides for activities with advisees, the Flunch program, the faculty-student dinner and conversation program, or any other individually-arranged meetings with specific students. Events may take place either in or outside of class.
  2. Snacks, coffee, or meals should be provided equally to all students enrolled in the course, although for Fall 2021, this restriction only applies to students who are on campus. (That is, you cannot take a small group of students out for coffee, but provide nothing to the rest of the class.)
  3. In Fall 2021, all funded events and activities must conform to current social distancing guidelines.
  4. You may NOT provide any snacks, meals, coffee, or end-of term party during the same class period that the course evaluation is administered.
  5. Faculty are responsible for handling all logistics related to purchasing and transporting food and drinks. The divisional administrative assistants will only assist with reimbursements.
  6. A fapiao is required for all reimbursements. Expenses over the budgeted amount will not be reimbursed.

Application

No prior approval is required. Please submit the fapiao to the divisional administrative assistants, and indicate which course(s) the activity was for and the number of students involved.